Process & workflow audit
We map how a lead becomes a job becomes an invoice, find the bottlenecks and double-handling, and rank every fix by dollars saved.
Influence Gearbox puts AI to work for Canadian small and mid-sized businesses on both sides of the ledger: streamlining the operations that eat your margin, and making sure Google and ChatGPT send buyers your way.
We find the work your team does twice and make it happen once. Zero times, ideally.
Most consultants only cut costs. Most agencies only chase leads. We do both, because the hours you save are what pay for the growth.
Process audits, AI automations, inventory and purchasing, sales training, safety and facility maintenance.
Get found on Google, get named by AI assistants, and answer every lead that comes in.
No 80-page strategy deck. We sit with your team, map how work actually moves, and build AI workflows on the tools you already use, then train your people to run them.
We map how a lead becomes a job becomes an invoice, find the bottlenecks and double-handling, and rank every fix by dollars saved.
Quotes, proposals, follow-ups, scheduling, reporting and inbox triage, built with Claude and connected to your email, calendar, CRM and accounting.
Reorder points from real sales velocity, draft purchase orders, vendor comparisons, and an end to the emergency run to the supplier.
Call structure, objection handling and follow-up systems grounded in behavioral science, with AI doing the CRM updates your reps forget.
Preventive maintenance schedules, hazard checklists and compliance records that run on time, shaped by years of work with healthcare facilities.
Hands-on workshops your team will actually stay awake for. Built with a stand-up comic's respect for timing: setup, punchline, practice.
Count the hours your team spends each week on data entry, quoting, chasing invoices, scheduling and reporting.
An illustration, not a promise. Your audit measures the real number.
49% of U.S. adults now use AI chatbots (Pew Research, 2026), and AI-referred visitors to retail sites convert 54% better than other traffic (Adobe, May 2026). Search didn't disappear. It moved.
We track the questions buyers ask ChatGPT, Gemini, Perplexity and Google AI Overviews, and measure your mentions, citations and share of voice every month.
Technical fixes, a topic map built from your sales calls, and answer-ready pages that search engines rank and AI assistants quote.
Google Business Profile, local listings, and a review engine. AI leans hard on reviews when it recommends a local business.
Missed calls get an instant text back, web forms get answered in minutes, and every lead lands in your CRM with a next step.
We ask how work moves through your business, where it gets stuck, and where leads come from. You leave with two or three ideas, whether you hire us or not.
We map your workflows, build the first automations or your AI-visibility baseline, train your team, and hand you a ranked plan with the dollars attached.
We keep the automations running, add new ones every month, grow your visibility, and report savings and leads in one page.
Monthly plans start with a 3-month commitment, then go month-to-month.
Two weeks. Workflow map, 3 working AI automations, team training, and a ranked savings plan. If we don't find savings worth more than the fee, you don't pay.
Two weeks. Technical audit, competitor and prompt research, AI-visibility baseline across 4 assistants, and a 90-day plan. Credited toward your first month. 30-day money-back guarantee.
One gear, done well. Pick operations or visibility.
Both gears turning together.
A senior AI lead without the salary.
HVAC, plumbing, electrical, roofing, renovation
Clinics, care facilities, and the teams that maintain their buildings
Suppliers, wholesalers and shops that live and die by inventory
Businesses that sell to municipalities, schools and government
Influence Gearbox is led by Nate Caleb, who spent 25 years in sales across logistics, inventory management, and industrial and healthcare supply, including as a Government Account Manager at Grainger Canada.
He's sat with buyers, facility managers and operations teams to fix inventory systems, rebuild sales processes, train reps, cut waste, address safety hazards, and keep healthcare buildings maintained. Over a million customer conversations taught him the thing no software can: how people actually decide.
Today he builds and runs a software company, Adulting.Tech, using AI as his engineering team. Every workflow he sells, he uses.
Book a free operations call. We'll look at where your time and leads are leaking and send you a short written summary of the top three fixes.
Prefer to start smaller? Ask for a free AI Visibility Score and see what ChatGPT says about your business.